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Medical Product RFQ Checklist

A practical checklist of details to include in a request for quotation for surgical, dental and medical supplies. Use it to brief your team or send it with your RFQ.

NOVRINMedical Product RFQ Checklist · novrinsurgicals.com

Product

  • Product category and item name
  • Catalogue reference, model or product code (if available)
  • Specification sheet, drawing or product images
  • Intended use, user type and destination market

Materials & manufacture

  • Material and grade required (for example, stainless-steel grade)
  • Instrument type, design and key features
  • Surface finish and any specified treatment
  • Reusable or single-use requirement, as applicable
  • Required product and manufacturer documentation; confirm per product and manufacturer, documents available on request

Dimensions

  • Overall dimensions and measurement points
  • Working length, size or capacity, as applicable
  • Permitted tolerances

Options

  • Required sizes, patterns or configurations
  • Handle, tip or connection requirements, as applicable
  • Colour or finish references, if specified
  • Acceptable alternatives, if any

Labelling & presentation

  • Branding or private-label requirements
  • Product identification and traceability details
  • Instructions or other accompanying documentation
  • Presentation and set configuration requirements

Packaging

  • Individual and bulk packaging requirements
  • Protective packaging for transport
  • Barcode and product-label requirements
  • Carton and shipping-mark requirements

Quantities

  • Quantity per product or specification
  • Quantity by size or configuration
  • Assortment or set breakdown

Commercial

  • Target price and Incoterm (FOB Karachi)
  • Target delivery date and destination country
  • Testing, compliance or sterility requirements, as applicable; confirm per product and manufacturer
  • Sample cost and courier arrangements (credited against the first order)

Your specification may still be in progress. Share the information available and we can help identify details to clarify with the manufacturer. For further guidance, read: Preparing a medical-product RFQ.

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